Audio Visual Form - Walkrich Signature Events

AUDIO VISUAL FORM

This form is designed for getting a quote or booking DJ services, live music, sound, lighting or audio visual equipment delivery rentals. Please answer all the questions to the best of your ability. If a question does not apply to your package or event, simply select or type 'N/A. While the form may seem lengthy, the information provided will help us deliver the best service and avoid misunderstandings. Once completed, please email your confirmation number to CharlieWalkrich@gmail.com. We are grateful for your time and look forward to assisting you! ☀️😎👍

Event Date *

Event Type *

Fox example: wedding, birthday party, corporate event, etc.

Which package(s) or service(s) are you interested in booking? *

For example: full single sound system rental package + small event lighting rental package + 4 extra up lights.

What is the earliest time we are allowed to start setting up? *

We will confirm the exact arrival time of our technician several days before your event.

By what time does everything need to be ready? *

If it's before 10:00am, please note that we charge an early setup fee of $75 for every half-hour before 10:00am. This will compensate our technician for waking up early to travel to our storage facility to pick up the gear before arriving at your event location.

What time can we start tearing down the gear? *

If it's after 10:00pm, please note that we charge a late pickup fee of $75 for every half-hour after 10:00pm. This will compensate our technician for going to sleep late after tearing down the equipment and traveling to our storage facility to drop it off.

Please enter the expected number of guests *

What's the name of your event venue/location? *

What's the address of your event venue/location? *

Is free parking available at your venue? If not, please enter the fee amount (will be added to the contract). *

If your event venue/location has multiple areas for events, what's the name of the room(s) you'll be in?

For example, "Sunset Lawn" for ceremony or "Grand Ballroom" for reception.

If your event is taking place at more than one address, please enter the details for the other venues/location(s).

Your Name *

First

Last

Your Phone *

We won't bother you with phone calls and all information will be sent to the email address you provide below.

Your Email *

Please double check to make sure it's correct.

Your mailing address - please enter street and house number. *

Your mailing address is required for the contract. Please enter it now to save yourself time later.

Your mailing address - please enter city, state and zip code. *

If this is a wedding, please enter the names of the bride and groom.

Please enter the name of the search engine or platform where you found us. *

Our liability insurance is valid only when the equipment is in our care (during setup and teardown). As soon as our technician leaves the event site, the client becomes responsible for any damages or incidents. If you would like to have liability coverage for the entire event, we can provide an experienced sound and lighting technician that will stay on site, keep an eye on the equipment and help you run it for $100-$300/hour (depending on your specific package). Would you like to request this service? *

Yes, I want to add the onsite technician to my package.
No, but I agree to be fully responsible for any incidents.
I am booking a DJ package. The DJ will be my technician.

For your safety, the safety of your guests and in order to avoid any property or equipment damage, the only person who is allowed to move the equipment is our technician. *

Got it. I agree not to move the equipment after it is set up. I understand that I will violate the contract if I move the equipment which, in addition to injuries and property damage, may result in an early termination of service and extra fees.

Is this an outdoor event? If yes, then please keep in mind that the equipment shouldn't be set up in direct sunlight and it absolutely cannot be exposed to rain. Please select a safe space for the equipment (preferably under the roof or in the shade). *

OK. Got it. Yes, it's an outdoor event.
The event is indoors.

If you event is outdoors, due to a high risk of injuries or equipment damage/loss in case of rain, we require that you add an onsite technician to your package if weather forecasts predict a chance of rain on the day of your event. *

I agree to add the onsite technician to my package if weather forecasts predict a chance of rain on my event day.
My event is indoors and I do not need any equipment to be set up outdoors.

For moving the equipment in/out, we normally use a dolly or a cart. Are there any obstacles such as stairs, curbs, steep hills, sand or uneven surfaces that would prevent us from being able to transport the equipment on a dolly or a cart? Please note that carrying the equipment from our vehicle to setup location takes much longer and may require a professional assistant, which is why it's very important for us to be aware of this in advance. Depending on the size of your package, our extra labor and professional assistant fees vary from $100 to $500. *

There will be no obstacles and you should be able to move the equipment using your dolly/cart. However, if obstacles are found, I agree to pay the above fee for extra labor.
I know that there will be obstacles and I agree to pay the above fee for extra labor.

We require a power outlet within 25 feet of where the equipment is to be set up. If no power is available within 25 feet, you may need to run an extension cord, provide a power generator or rent a special battery from us. Please make sure to have everything ready prior to the arrival of our technician. *

OK. I will make sure there is a power source within 25 feet.
I would like you to provide a battery that will supply power for your equipment for additional $200 (not available for large packages with a lot of equipment).

Each piece of our equipment comes with a standard 5-foot AC power cord. We also include five power strips and five 10-foot power extension cords for every event. This is usually sufficient for indoor venues that have plenty of outlets. If you feel your indoor or outdoor venue may not have enough outlets close to where each piece of equipment is to be set up, you may request additional extension cords from us. Our rate for this service including labor, duct tape and outdoor staples is $1 for each foot of extension. *

My event venue has plenty of power outlets everywhere and I'm fine with what's included.
I want to save money by running and safely taping down my own power extension cords.
I would like to request 100 feet of extension cords for $100.
I would like to request 200 feet of extension cords for $200.
I would like to request 300 feet of extension cords for $300.
I would like to request 400 feet of extension cords for $400.
I would like to request 500 feet of extension cords for $500.

If you're booking a DJ or sound system rental package, would you like to add a wireless microphone set with a handheld, lapel and headset option for $150? Otherwise, your package would only include a wired microphone. *

Yes, I would like to add a wireless mic for $150.
No, thank you. I'm good with a wired mic.
This question does not apply to my package.

If you're booking wedding DJ services, do you need sound/music for reception only or do you also need help during the ceremony? We offer a separate sound system with a DJ for the ceremony, which includes seating music while guests are arriving, processional & recessional music when you walk down the aisle and a microphone for the officiant. *

I need DJ/sound for reception only.
I would like to add the ceremony sound system package.
I'm not sure at this time, but I will let you know ASAP.
I won't be needing an extra PA system for the ceremony, because it's in the exact same location as the reception. I understand that the gear cannot be moved once it's set up.
This question does not apply to my package.

If you're booking sound equipment rental services for a wedding, please note that our single sound system package gives you sound only in one location. If your ceremony and reception are in two different locations/rooms, we recommend the double sound system package. *

I need sound for ceremony only.
I need sound for reception only.
I am booking the double package.
I won't be needing two sound systems because the ceremony is going to be in the exact same location as the reception. I understand that the gear cannot be moved once it's set up.
This question does not apply to my package.

If you plan on using your smartphone as a playback device and it does not have a standard 3.5mm audio headphone output, please note that it's your responsibility to provide an adapter for your specific smartphone. We will only supply a standard 3.5mm aux cable. *

OK. Got it.
I would like to request a box with different adapters for different smartphones + bluetooth connectivity for an extra fee of $50.
This question does not apply to my package.

If you plan on bringing a DJ and having him connect his turntables to our sound system, please send him a photo and/or model name of our sound mixer (Behringer Xenux802) so he knows what to expect and can be prepared in advance. *

OK. Got it.
This question does not apply to my package.

If you're booking dance floor lighting, do you want dance floor lights to be on during the entire event or would you rather have it on only for the dancing part? All you need to do to turn the lights on or off is plug or unplug it. *

Please keep it on for the entire event. We'll unplug it if we don't like it.
Please turn it off after you are done setting up. We'll plug it in when we need it.
This question does not apply to my package.

If you're booking gobo lighting, where would you rather have your gobo? It will look great only on a light colored surface. Dark dance floor won't work. *

I'd like to have it on the wall.
I'd like to have it on the dance floor.
I'd like to have it on the ceiling.
(Recommended) I will let your technician decide what looks best when he (or she) gets there.
This question does not apply to my package.

If you're booking gobo lighting, would you like your gobo to be still or slowly rotate?

If you're booking LED up lighting (wall lights), what is your desired color(s)?

If you're booking cake/dessert table wash lighting, would you like it to be set to a single color or slowly fade through different colors? Please enter your preferred color or type in "fade" if you want the light to fade through different colors.

If you're booking table under lighting, would you like it to be set to a single color or slowly fade through different colors? Please enter your preferred color or type in "fade" if you want the light to fade through different colors.

Tell us a little bit more about your plans and your vision. If you have questions, feel free to list them below.